23 Best Online Meeting and Web Conferencing Software in 2018

Online Meeting tools let you collaborate with your coworkers, customers or potential clients over the internet. Unlike a simple web conference, Online meeting tools let you share your screens, enjoy remote access and even collaborate on projects through the services itself. Analyzo has listed the best Best Online Meeting and Web Conferencing Software for you to choose from based on your requirements. Click on Quick View to see plan features or compare plans across companies.


Best Online Meeting Tools

Adobe Connect Meetings
Price : Free - Custom

Adobe Connect software by Adobe Systems,is used to create information and general presentations, online training materials, web conferencing, learning modules, and user desktop sharing. It is completely based on Adobe Flash, and has excellent user support including moderated forums,knowledge-base, PDF manuals etc.
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InterCall Solutions Unified Meeting 5
Price : Starting at $25/month

InterCall Solutions Unified Meeting 5 is the largest conference and collaborations service provider in the world, and a leading provider of global cloud-based unified communications services. InterCall Unified Meeting allows for audio, web and video conferencing in a single system with integrated business tools.
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GoToMeeting
Price : $24/month - $59/month

GoToMeeting is a web-hosted meeting, desktop sharing, and video conferencing software package. It enables the user to meet with other users, customers, clients or colleagues, via the Internet, in real time. It's ‘HDFaces’ feature allows the addition of multiple users and high-definition video conferencing.
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Zoom
Price : Free - $19.99/host/month

Zoom offers an easy-to-use video conferencing and web conferencing solution for your business. Get HD video & high quality audio, up to 500 video participants, and screen sharing & full suite of collaboration features. Some key features are dual streaming, virtual background, personal room or meeting ID etc.

TeamViewer
Price : Starting from $49/month (billed annually)

TeamViewer is a software package for remote control, desktop sharing, online meetings, web conferencing and file transfer between computers. It has versions available for Windows,Mac,Linux, Android,Windows RT,iOS and Blackberry. It provides the ability to cut-and-paste or drag-and-drop files from the host desktop.
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Cisco WebEx Meeting Center
Price : On Request

Cisco WebEx, formerly WebEx Communications Inc., is a company that provides on-demand collaboration, online meeting, web conferencing and video-conferencing applications. It requires the installation of Java. It features Outlook and Lotus integrations, mobile apps and special support for iPhones and iPads.
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Zoho Meeting
Price : Free - $49/month

Zoho Meeting is part of Zoho Corporation’s Office Suite which allows you to conduct meetings or share resources online. Its options like desktop plug-in , embed meeting widget and multi-platform support mean it can be used anywhere.It also provides integration with all Zoho and Google Apps.
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Stride
Price : Free - $3/user/month

HipChat is persistent, searchable, and loaded with goodies: group chat, video chat, screen sharing, and the security your IT team craves. Stop losing momentum with reply-to-all wars and buried email messages. Cut to the chase with @mentions, and get the answer you need.

Ring Central
Price : Starting from $39.99/user/month

RingCentral transforms how businesses communicate and collaborate to unleash their full potential. RingCentral is used by many businesses across the globe for innovative and secure ways to connect employees, boost workforce productivity, share knowledge, and strengthen customer relationships.

Join.me
Price : Free - $30/month

Join.me is a collaboration tool designed to cut through pointless processes, politics and protocols with a single click. It helps you, your team and your company by making collaboration simple, instant and continuous.

ON24
Price : On Request

ON24 helps you engage your audience, identify your best leads, and empower your salespeople with the insights they need to turn prospects into pipeline. ON24 is the global leader in webinar-based marketing solutions that drive demand generation and customer engagement.

Skype
Price : Pay-As-You-Go

Skype is for doing things together, whenever you’re apart. Skype’s text, voice and video make it simple to share experiences with the people that matter to you, wherever they are.

Appear.in
Price : Free - $9.99/month

Appear.in is a video collaboration tool that lets you have video conversations effortlessly with up to 8 people simultaneously. The premium version supports up to 12. You can create a room with no registration required, and even register to own and customize your own video room-links.

Amazon Chime
Price : Free - $15/user/month

Amazon Chime is a communications service that transforms online meetings with a secure, easy-to-use application that you can trust. Amazon Chime works seamlessly across your devices so that you can stay connected.

Google Hangouts
Price : Free

Hangouts bring conversations to life with photos, emoji, and even group video calls for free. Connect with friends across computers, Android, and Apple devices. Use Hangouts to keep in touch. Message contacts, start free video or voice calls, and hop on a conversation with one person or a group.

BlueJeans
Price : $12.49/host/month - Custom

BlueJeans seamlessly delivers interactive, two-way video conference calls that are secure, ready to scale and supported on any device. The BlueJeans Video Cloud provides a secure, global platform and scalable architecture that enables video everywhere.

GlobalMeet
Price : Starting at $12/user/month

GlobalMeet enables businesses to experience better engagement and communication — from anywhere, using any device. It enables them to harness the power of an enterprise-grade audio, video and web conferencing platform that is both powerful and intuitive.

ReadyTalk Meeting
Price : Starting from $24/host/month (billed annually)

ReadyTalk Meeting combines high quality audio with online content sharing and presentation tools, plus HD video capabilities. It's great for collaborative meetings, presentations, demos, interviews and more.

UberConference
Price : Free - $15/line/month

UberConference gives you an easy, powerful, and pain-free way to schedule and run audio conferences, all without requiring annoying PINs. Conferencing is a pain. With UberConference, it doesn’t have to be.

AnyMeeting
Price : $18/month - $24/month

AnyMeeting is designed and priced for small business. AnyMeeting offers a full-featured web conferencing service tailored for small business. It has grown to more than 750,000 users worldwide and is a trusted and reliable brand.

FreeConferenceCall.com
Price : Free

FreeConferenceCall.com is the ultimate conferencing and collaboration tool. All you need to get started is sign-up using an email and password. Once done, you'll be ready to start conference calls and invite members.

FreeConference.com
Price : Free - $34.99/month

FreeConference.com's incredible suite of free features & affordable upgrades are designed to make your conference calls and online meetings a breeze. Whether you choose the free conference call service or one of the paid plans, FreeConference.com offers the best conference call service.

Highfive
Price : Starting from $9.99/user/month (billed annually)

Highfive is the simplest way to put video calling in your meeting rooms. Simply connect the device to HDMI, power, and the internet. Open Highfive, and that’s it. You won’t need a separate computer to control it, so you can set up rooms in minutes, not hours.

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FAQ's for Online Meeting and Web Conferencing Software

How secure are web conferencing software?

Online meeting tools are extremely effective for businesses; however people usually have a large concern regarding the safety of these meeting tools. These tools generally use several methods to ensure they provide top-of-the-class security for their users. Some of these methods are:
  • SSL Encryption: Online meeting tools like GoToMeeting use very strong SSL encryption on their websites. The admin panel used by its users is protected using the latest SSL technology. This technology uses strong passwords, login information; activity logging and even performs regular audits of network security controls.
  • Password Protection: Not all members should be able to access all meetings and this is exactly what password protection is all about. It gives users certain access but keeps them from accessing meeting rooms or areas that need to be separate.
  • Invite Only: This feature is often used by conference hosts or leaders to only send invitations to members he or she wants to invite.
  • Inactivity Time-Out Feature: A reliable online meeting place should also offer a time out feature if the participant has been inactive for a certain amount of time. This would prevent him from accessing the ongoing meeting unless he signs in again. As long as the online meeting tool of your choice follows these practices, your privacy would remain in safe hands.

How many participants can I have on my online meetings?

You can have as little as 2 to as many as hundreds of participants on your online meetings. The more participants you want to host, the more money it will cost you. Analyzo has listed the best online meeting tools for you to choose from based on your requirements. Some of the most popular ones are GoToMeeting, Adobe’s Connect Meetings, Zoom and InterCall Solutions.

How many participants can I have on my online meetings?

You can have as little as 2 to as many as hundreds of participants on your online meetings. The more participants you want to host, the more money it will cost you. Analyzo has listed the best online meeting tools for you to choose from based on your requirements. Some of the most popular ones are GoToMeeting, Adobe’s Connect Meetings, Zoom and InterCall Solutions.

What features should I look for while selecting video conferencing software?

While every online meeting tool should be able to provide an efficient platform for hosting video calls, there are many other features which you should consider before finalizing the online meeting tool of your choice:

  • Desktop Sharing: With Desktop Sharing, you can see exactly what’s on the presenter’s screen, everything from simple documents to PowerPoint presentations and software demonstrations.
  • Desktop Remote Control: A step further into desktop sharing, some online meeting tools let you grant control of your desktop to someone else, who can then open and work with the applications on your computer.
  • Website Co-Browsing: If your conferencing needs require you to show or share a website, this feature would let two users on different computers control a shared browser instance.
  • Text Chat: This feature allows participants to communicate with each other via typed messages during video conferences.
  • Document Sharing: It is important to be able to upload your documents into the conference to avoid switching back and forth between your desktop and the online meeting room.
  • Polls & Emoticons: Emoticons & polls help inject a little fun into your webinars by allowing participants to display little pictures that represent common phrases, such as “laughter”, “slow down” etc. This helps in keeping participants’ engaged.

Which is the best free web conferencing software that I can use for my business?

In case all you need is a basic video conferencing tool, you can opt for Google Hangouts or Skype. Both of these software provide conferencing and chat between multiple users for free. Skype allows up to 25 participants, while Google Hangouts allows up to 10 for free. Google Hangouts also allows users to share Google Drive documents, thus making collaboration somewhat easier than Skype.

Which is the best free web conferencing software that I can use for my business?

In case all you need is a basic video conferencing tool, you can opt for Google Hangouts or Skype. Both of these software provide conferencing and chat between multiple users for free. Skype allows up to 25 participants, while Google Hangouts allows up to 10 for free. Google Hangouts also allows users to share Google Drive documents, thus making collaboration somewhat easier than Skype.

What are online meeting tools?

Online meeting tools or web conferencing software allow you to conduct real-time video sessions between two or more users that reside in different locations. The basic function of these tools is to provide an online “meeting room”.
Online meeting tools, however, tend to offer more than just face-to-face interactions. Some of the best web conferencing software allow users to share their screens, chat via text, exchange files, remotely access one another’s desktops, exchange files, communicate via digital whiteboards, and even broadcast conferences to large groups of passive viewers.
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